Campus Organizations

  1. Formation, Privileges and Responsibilities of Registered Campus Organizations


    1. A registered campus organization is any group composed of University of California, Santa Barbara students, faculty, and/or staff who register with the Office of Student Life in order to have access to University facilities and/or resources.
    2. Membership in a registered campus organization shall be open to any student, consistent with the Nondiscrimination Policy Statement for University of California Publications Regarding Student-Related Matters (http://www.ucop.edu/ucophome/coordrev/ucpolicies/aos/ucappc.html), with the exception that membership in an officially recognized sorority or fraternity may be limited by gender. An authorized student government of a campus and its official entities shall not be eligible for registration also as a registered campus organization.
    3. All officers/representatives and voting members must be UCSB students, faculty, and staff.
    4. Initial Registration Procedures
      Any group of University of California, Santa Barbara students, faculty, and/or staff may obtain campus organization status by filing the following information with the Office of Student Life:
      1. A copy of an organizational constitution or an equivalent document which shall include:
        1. Name of organization.
          1. The geographical designation “at UCSB” may be used by any campus organization as part of its name without obtaining special approval.
          2. A campus organization cannot use the same name as another campus organization, department, or academic affiliated group.
          3. The above applies to all forms of printed and electronic communication.
        2. A clearly defined statement of purpose.
        3. All requirements for membership including dues or fees.
        4. Qualifications for holding office, if applicable.
        5. Methods of selecting and replacing officers, if applicable.
        6. Documents explaining the nature of any formal affiliations the campus organization has with external organizations/agencies.
      2. The names of at least three responsible officers/representatives, with their current addresses, e-mail addresses and phone numbers.
      3. The name of an organizational advisor.
        1. All registered organizations are required to have an advisor who is a member of the faculty or non-student staff, a resident assistant, or a graduate teaching or research assistant/associate and whose employment may be verified by the Office of Student Life through the campus’s employment database.
        2. Groups that are unable to locate an advisor may have a member of the Office of Student Life staff serve as their “temporary” advisor.
      4. Payment of a registration fee.
      5. A signed statement verifying that the organization agrees to comply with the following:
      1. Local, state and federal laws and University and campus policies and regulations applicable to such organizations.
      2. A nondiscrimination statement. (See Appendix A.)
      3. Limitation of voting and office-holding privileges to University of California, Santa Barbara students, faculty, and staff.
    5. Continuing Registration Procedures In order to maintain its registered status, every organization must re-register with the Office of Student Life each fall quarter. Groups must fulfill the following obligations to be considered a registered campus organization:
      1. Complete the “Campus Organization Registration Form” by delineating an advisor and at least three responsible officers/representatives who sign the statements of compliance with campus regulations/policies, including non-hazing and nondiscrimination, and state and federal laws.
      2. Review, update, and approve the constitution on file with the Office of Student Life.
      3. Pay the annual registration fee.
    6. Privileges and Responsibilities
      1. Registered campus organizations have access to the following resources:
        1. An on-campus accounting service;
        2. Consultation services: program planning, publicity, fund-raising, leadership training, campus regulations, advisement, facilities scheduling, and film contracting;
        3. Option to reserve campus facilities, the use of which must conform to applicable time, place and manner regulations;
        4. Use of designated posting areas and the posting service;
        5. Use of tables by the University Center and wooden picnic tables in the Arbor area to promote organizational activities/purposes; and
        6. Use of campus services/resources to support organizational activities on a direct-cost basis.
        7. On-campus funding, including funding from compulsory campus-based student fees. (See Chapter V, Section D, and Chapter VI, Section A.) Conditions for support from compulsory campus-based fees are:
          1. A registered campus organization that is preponderantly or exclusively funded by a student government or other campus entity from compulsory campus-based student fees shall primarily have University of California students as its members. (SW, 86.11*)
          2. Particular programs and activities of a registered campus organization funded from compulsory campus-based student fees shall be open to participation by the entire campus community. (SW, 86.11)
          3. All expenditures relating to particular programs and activities of a Registered campus organization (whether the program or activity takes place on- or off-campus) that are funded from such fees must be under the direct control of University of California students. (SW, 86.11)
  2. Compulsory Campus-Based Student Fees


    Compulsory campus-based student fees may be expended by a registered campus organization to cover the expenses of direct participation by University students in a particular non-University-sponsored educational program or activity. Such fees may also be expended in payment of applicable dues necessary to sustain membership by a registered campus organization in national and other regional non-University associations at the basic level established by such associations, so long as the level of any such assessment is in line with what is assessed similar student organizations at other institutions comparable in size and nature to the University as a requirement of basic membership. Except as provided immediately below, memberships at a preferential level that require the payment of higher periodic dues than what is required to sustain basic membership, or the assessment by such non-University associations of supplemental contributions from their members as an expectation but not a requirement of continued membership, may not be supported from compulsory campus-based student fees. (SW, 87.00)

    **SW = System wide, or University-wide regulations applying to all UC campuses. The numbers cited refer to corresponding sections of that document available for review on-line at http://www.ucop.edu/ucophome/coordrev/ucpolicies/aos/toc.html

    Other than for considerations of basic membership as set forth above, additional transfers of funds from compulsory campus-based fees by a registered campus organization to such non-University associations may be made only when they can be justified, in advance of the transfer, to the Chancellor (or other campus official designated by the Chancellor with administrative oversight over the registered campus organization) as providing a direct educational benefit to University of California students commensurate with the proposed expenditure. (SW, 87.00)

    Compulsory campus-based student fees may not otherwise be expended by a registered campus organization in support of, or be otherwise transferred to, a non-University organization, program, or activity, except in payment for goods and services directly necessary to the operation of that student government, registered campus organization, or other campus entity, its programs or activities. (SW, 87.00)

    The referendum process set forth in Chapter VI of these regulations shall not be available either to establish a new compulsory campus-based student fee, or to lock in an increase to an existing such fee, for the purpose of supporting any non-University organization, program, or activity. (SW, 87.00)

  3. Responsibilities


    Registered campus organizations using University property or services must avoid any unauthorized implication that they are sponsored, endorsed, or favored by the University.


    1. A campus organization lending its name, membership, property or support to a function shall be held responsible for the conduct of its members or guests attending that function.
      1. The organization’s officers/representatives are responsible for the planning and organization of all group events.
      2. At least one officer/representative and one other responsible member must be in attendance at all functions sponsored or co-sponsored by the organization.
    2. Organizational officers/representatives are responsible for making certain that members comply with all applicable local, state and federal laws, University of California and University of California, Santa Barbara policies and regulations while participating in University-sanctioned events. Failure to do so could lead to revocation of registration, loss of privileges, or other sanctions for violations of such policies or regulations. If registration is denied or revoked or sanctions are applied, campus organizations shall have an opportunity for a hearing with the basic standards of procedural due process. (See Chapter VII.)
    3. Organizational officers/representatives are responsible for ensuring that the name, insignia, seal or address of the University of California, Santa Barbara is not used in any manner that implies UCSB support or agreement with any of the activities, positions, purposes, ideals or goals of any individual, group or organization acting within these regulations. Campus organizations are encouraged to design their own letterhead for use in correspondence.
    4. Organizational officers/representatives are responsible for meeting with the Office of Student Life activities advisor when planning an event or activity that requires an expenditure of funds.
    5. Organizational officers/representatives are responsible for attending the Minor Events committee and gaining its approval when planning events in University facilities, including areas generally open to the public.
    6. Organizational officers/representatives are responsible for the financial obligations to the University incurred by their organization, and may be responsible for such obligations to others.
    7. The Chancellor or designee may investigate through audits or other means and take action to ensure that fiscal activities of campus organizations occurring on University properties comply with legal requirements and University policies and procedures.
    8. Organizational officers/representatives are responsible for any damage that occurs to University facilities as a result of use by their organizations.
    9. Organizational officers/representatives who sign contracts with off-campus vendors or University agencies in return for services or goods are responsible for fulfilling the terms of those contracts. The University is in no way responsible for “making good” on such agreements. Organizational officers/representatives may not commit the University in any contractual arrangements or make any representations that might be construed in any way as a commitment without written approval of the University.
    10. Organizational officers/representatives are responsible for updating and submitting organizational registration information.
    11. Organizational officers/representatives are financially responsible for providing reasonable disability accommodations.
  4. Conduct and Discipline


    A registered campus organization is required to comply with University policies and campus regulations as well as applicable laws or it will be subject to revocation of registration, loss of privileges, or other sanctions. In denying or revoking registration or applying sanctions, campus regulations shall provide an opportunity for a hearing with basic standards of procedural due process. Such hearings may be conducted by the Office of Student Life, Student Faculty Committee on Student Conduct, or an individual hearing officer.

  5. Additional Requirements Applying to Political and Religious Organizations and Activities


    As a state instrumentality, the University must remain neutral on religious and political matters. Religious and political organizations are eligible to apply for compulsory student fees as part of the University’s support of a “public forum.” However, students may request a pro-rata refund of such fees used to fund political, religious, or ideological activities and organizations.


    1. Religious and political organizations shall have access to University properties on the same basis as all other campus organizations, according to the guidelines that follow. Special arrangements may be necessary to ensure that such activities/programs are produced at no cost to the campus.
    2. The name or seal of the University or any of its officers or units shall not be used for or in connection with religious or political purposes or activities. In correspondence, statements, or other material relating to political or religious activities or issues, the individuals must clearly indicate that the disclosure of any title or affiliation with a group is used for identification purposes only and not as representation of the University or any of its offices or units.
    3. Any member of the campus community or public who has concerns about the neutrality of the University in relation to political or religious activities is encouraged to bring his/her concerns to the attention of the Office of Student Life, which may initiate further investigation and request review and recommendation from the Student/Faculty Committee on Student Conduct and/or the Office of General Counsel, as appropriate.
  6. Additional Requirements for Recognized Greek Letter Fraternal Organizations

    The invitation and recognition of Greek letter fraternal organizations on the University of California, Santa Barbara campus is governed by the statement entitled “Statement of Relationship Between the University of California, Santa Barbara and Its Greek Letter Fraternities and Sororities.” Copies of this document are available in the Office of Student Life.


    1. Any organization or group of students wishing to establish a Greek letter fraternal organization must first meet with the Office of Student Life fraternity and sorority advisor.
    2. Although recognized Greek letter fraternal organizations are obliged to fulfill additional requirements with regard to becoming established at the University of California, Santa Barbara, they are nonetheless bound by all regulations that apply to other registered campus organizations.
    3. Recognized Greek letter fraternal organizations and their activities are monitored by the Greek Conduct Board and the Greek Review Committee. Any member of the University or the community may report concerns or complaints about these organizations by submitting the appropriate form available in the Office of Student Life.