All facility use requests by academic departments for classes should be submitted to the Office of the Registrar. See Campus Policy on Facilities Scheduling, Policy 5548, for additional information on priorities.
Any group wishing to sponsor campus events that are of a size and scope defined as a major event (see following definition) should gain approval from the Major Events Committee and the Vice Chancellor for Student Affairs.
All scheduled non-class-related events planned for Halloween and the weekend preceding or following Halloween must receive prior review by the Major Events Committee.
Events held by recognized campus organizations in any University facility or in areas generally open to the public that are not major events (as defined above) require review and approval by the Minor Events Committee. Contact the Office of Student Life for Minor Event Committee contact information.
Individual students, faculty, and staff and recognized campus organizations may use the tables in the Arbor Mall on a first-come, first-served basis for display and distribution of information and informal gatherings. The displays must fit on the table(s) provided. Free-standing displays must be approved by the Office of Student Life. Such approval will be based on safety issues, such as size of the sign, ability of the stand to withstand wind, location in relation to the fire lane, etc. Non-campus-affiliated individuals and groups may also exercise the constitutionally protected rights of free expression, speech, assembly, worship and distribution of literature incidental to the exercise of these freedoms. Use by campus-affiliated individuals and groups will be given priority. Additionally, any non-campus-affiliated individual or group wishing to place a free-standing display must have that display approved in advance by the Office of Student Life and will be judged on the same criteria as stated above.
The second type of activity allowed in this area is scheduled events. These events will be limited to information fairs that can include booths, tables, or large displays. All requests for such events will be submitted to the Campus Scheduling Office. All space assignments will be processed on a first-come, first- served basis. These events may NOT include any form of sound amplification or drumming.
It is the expectation of the University that all speakers will recognize that the essence of the University is to provide for the free exchange of ideas and the expression of a variety of intellectual perspectives. On-campus programs should be designed in the best interests of the educational process, allowing appropriate opportunities for audience interaction.