Introduction

Preamble and Purpose (from UC Systemwide Policy Applying to Campus Activities, Organizations, and Students (SW PACAOS Sections 10.00 and 10.10))

In order to carry on its work of teaching, research, and public service, the University has an obligation to maintain conditions under which the work of its members—the faculty, students and staff—can go forward freely, in accordance with the highest standards of excellence, institutional integrity, and freedom of expression, and with full recognition by all concerned of the rights and privileges, as well as the responsibilities, of those who compose the University community.

These Campus Regulations address the rights and responsibilities of members of the University community as well as others while on University property. These Campus Regulations also address the responsibilities of students as defined herein and provide University-wide standards for implementing regulations as a means of sustaining this community.

Each member of this campus shares the responsibility of maintaining this unique community so that the University’s mission of teaching, research, and public service can be achieved.

These Campus Regulations are designed to protect and promote the rights of members of the University, prevent interference with University functions or activities, and assure compliance with all pertinent laws and other applicable University policies. (SW PACAOS 10.10)

The primary purposes of these regulations are:

    1. To promote the effective use of the Santa Barbara campus facilities for educational and related purposes;
    2. To clarify what is meant by “acceptable standards of conduct,” and to enumerate the processes and sanctions that will be employed if a breach of these standards is alleged or determined to have occurred; and
    3. To encourage opportunities for association among students, faculty and staff within the intellectual environment of the University.

Authority

The Regents of the University of California is a corporation that derives its authority from the California Constitution, Article IX, Section 9, which prescribes its powers of organization and governance. These Campus Regulations are issued under this authority, and supersede all previous versions issued by the University of California, Santa Barbara as the Campus Regulations Applying to Campus Activities, Organizations, and Students (Campus Regulations).

Applicability of the Campus Regulations extends to all campus and property of the University and to functions administered by the University. Furthermore, these Campus Regulations may extend their application to cover student conduct that occurs off-campus as provided in UC PACAOS Section 101.00.

University-wide (System-wide) Policies

This document represents a revision of a former Campus Regulations and policy statement, which was published in 2009 and 2017. These campus regulations comply with the policies established by The Regents of the University of California. Copies of the original University-wide policies titled Policies Applying to Campus Activities, Organizations and Students (PACAOS) are available for review here.

The President shall consult as appropriate with Chancellors, Vice Presidents, the Office of the General Counsel, and University-wide advisory committees prior to amending these Policies. Chancellors shall consult with faculty, students, and staff prior to submitting to the President any campus recommendations related to proposed amendments to these Policies. Amendments that are specifically mandated by law, however, do not require consultation with campus representatives or University-wide advisory committees to the extent that legal requirements do not permit such consultation. (SW PACAOS 13.10)

Distribution of Campus Regulations (SW PACAOS 13.20)

Chancellors shall adopt campus implementing regulations consistent with these Policies. The University shall publish these Policies and make them widely available, and Chancellors shall do the same with respect to the implementing regulations for their campuses. This requirement may be satisfied through the on-line publication of these Policies and their respective campus implementing regulations.

 These policies shall be made available to UCSB students, faculty and staff online at http://www.sa.ucsb.edu/regulations/. A hard copy shall be made available at the Student Life Suite.

Revision of Campus Regulations

As required by SW PACAOS Section 13.30 and 13.40, the Chancellor shall consult with students (including student governments), faculty, and staff in the development or revision of campus implementing regulations except when the development or revision of such regulations results from changes to these Policies that have been specifically mandated by law. Campuses shall specify procedures, including consultation processes, by which campus implementing regulations may be developed or revised.

Prior to their adoption, all proposed campus implementing regulations, including all substantive modifications to existing such regulations, shall be submitted to the Office of the President for review, in consultation with the Office of the General Counsel, for consistency with these Policies and the law.

  1. University of California, Santa Barbara campus regulations shall be reviewed by a committee composed of the following persons:

    Chair: Vice Chancellor for Student Affairs (or designees, see Chapter 1. Revision of Campus Regulations B.a.2)

    Members:

    Members shall be chosen by their respective nominating agencies.

    Student Engagement and Leadership Representative (1)
    Office of Student Conduct Representative (1)
    Associate Vice Chancellor of Housing, Dining & Auxiliary Enterprises (1)
    Associated Students - Four Representatives (4)
    Staff Two Representatives (2)
    Residential Housing Association - Two Representatives (2)
    Faculty - Two Representatives (2)
    Graduate Students Association - Two Representatives (2)
    Executive Director, Associated Students (1)

    Ex-officio member

                Ombuds (1)

  2. Procedures for Reviewing Campus Regulations
  • a. The established procedures for the Regulations Review Committee are as follows:
    1. Approximately every four years the Vice Chancellor for Student Affairs shall call the committee to review the contents of the Campus Regulations for possible revision; or, the committee may be called to meet if the Vice Chancellor believes there are particular areas in need of immediate attention.
    2. The committee is co-chaired by the Deans or Associate Deans of Students (or designees), as appropriate for the chapters of the regulations (see Chapter 1, Responsibility for Administration of these Regulations).
    3. The committee will propose areas for revision and consider any revisions suggested by campus community agents. Majority vote is required to accept a proposed revision for discussion. (A quorum is 50% students and 50% faculty/staff).
    4. The committee shall call forth whatever evidence, testimony or other information is necessary for them to make an informed judgment on the proposed revision.
    5. The committee shall take as long as it deems necessary to thoroughly discuss and analyze any proposed revisions to the Campus Regulations.
    6. Any recent University-wide regulations enacted since the last revision of the Campus Regulations will be included in the revised Campus Regulations. The committee may choose to amend the wording of a University-wide regulation for campus application. The committee may also propose a campus regulation that is not included in the University-wide regulations. However, a particular campus regulation may not contradict the intent of a University-wide regulation.
    7. The process for draft review:
      1. The committee shall conduct public campus hearings on the first draft of the proposed revisions to ensure campus constituencies have an opportunity to express their opinions.
      2. The first draft will be circulated to interested and affected campus agencies that include but are not limited to:
        The Academic Senate or its appropriate agent
        Associated Students
        The Graduate Students Association
        The Deans and Provosts of the Colleges
        The Residence Halls Association
        The Chancellor’s Staff Advisory Committee
        Staff Assembly
      3. The committee shall give the above agencies sufficient time to comment on the proposed revisions based on the academic calendar and a time limit established by the committee. The committee shall reconvene to review comments, deliberate their merits, and make amendments to the first draft if agreed upon by majority vote.
      4. The second draft shall be sent to the agencies in item (7) (ii) for further comment and review if there are significant changes to the first draft. The committee shall reconvene to review the merits of those comments.
    8. The penultimate draft shall be sent to the Vice Chancellor for Student Affairs who will forward it to the Regents counsel, the Chancellor, and the Executive Officers of the campus for review and comment.
    9. The committee shall reconvene to review comments from counsel and the Executive Officers and prepare a final draft accordingly.
    10. The final draft shall be sent to the Vice Chancellor for Student Affairs for review and approval and forwarded to the Chancellor for approval.
    11. The Chancellor’s approved draft is sent to the Office of the President.
    12. Once approved by the Chancellor and the Office of the President, the regulations shall be published in accordance with the procedures for public notification of the revised Campus Regulations.

  1. Amendments that are specifically mandated by law, however, do not require consultation with campus representatives (including students and student governments, faculty, and staff) or Universitywide advisory committees to the extent that legal requirements do not permit such consultation.

  2. During revision periods, recommended revisions to the Campus Regulations should be directed to the committee Co-chairs and/or the Office of the Vice Chancellor for Student Affairs. Between revision periods, recommended revisions should be directed to the Office of the Vice Chancellor for Student Affairs, which maintains an open file for future consideration.

Responsibility for Administration of These Regulations

  1. The Dean of Students Office shall administer all regulations in Chapters I – IV and Chapter VII of this document;
  2. The Office of Student Conduct or the Chancellor (or their designee), as appropriate, shall administer all regulations in Chapters VIII-IX.
  3. The Chancellor (or their designee) shall administer all policies contained in Chapters V and VI.

General Definitions

Academic Programs: All regularly scheduled classes, make-up or extra sessions for regularly scheduled classes, mid-terms, final exams, and UCSB Extension courses offered for credit.

Academically-Related Programs: Study, tutoring or review sessions; special faculty lectures that are not part of the quarter’s regularly scheduled academic offerings; Orientation programs and Equal Opportunity programs; non-credit Extension courses; departmental seminars and meetings; public events and ceremonies.

Campus: The term "campus" means a University of California campus. (SW PACAOS 14.10)

Campus Policy: Policy number indicates where a specific policy or procedure is located within the UCSB Policies and Procedures located online at http://www. policy.ucsb.edu/.

Campus-Affiliated Organizations: Organizations that occupy space on University property at the invitation of the Chancellor and by agreement with The Regents.

Co-Curricular Programs: All programs sponsored by Registered Campus Organizations; all Graduate Students Association-, Associated Students-, and Residential Housing Association-sponsored educational and social programs; all programs sponsored by all other non-academic University departments (e.g., Arts & Lectures, Alumni Association); all programs sponsored by campus-affiliated organizations.

Commercial Activity: The sale of goods or services or the sponsorship of any program conducted primarily to generate personal or corporate profit.

Compulsory Campus-Based Student Fees: Fees normally voted on by students through the Associated Students, Graduate Students Association, or Campus Election Commission process and levied at UC Santa Barbara which must be paid by all registered students to whom the fee applies. Such fees may be used to fund: (1) student-related services and programs, including, but not limited to, referenda-based student health insurance programs; (2) construction and renovation of student facilities such as student centers and recreation facilities; and (3) student governments, Registered Campus Organizations, and student government- and Registered Campus Organization-related programs and activities.

Days: Unless explicitly noted in the policy, “days” refers to business days. This does not include Saturdays, Sundays, or days on which the campus is closed.

Extra-Curricular Programs: Programs sponsored by off-campus persons or organizations.

Fund-raising: The collection of monies on University properties by means of sales, contributions, donations, solicitation, membership fees, tithing, and/or admission charges to events or meetings on a regular or occasional basis.

Non-affiliate: Any person who is not any of the following: a student, officer, official volunteer, employee, Regent, or emeritus of the University of California or a member of a household authorized to reside in University Property. (See Chapter IX – Regulations Governing Non-Affiliates).

Non-Affiliate Persons/Groups: Persons/groups that have no affiliation with the University. Such groups may be non-profit or commercial, private or public.

PACAOS: University of California Policies Applying to Campus Activities, Organizations and Students, available at: https://www.ucop.edu/student-equity-affairs//policies/pacaos.html.  The UC Policies Applying to Campus Activities, Organizations and Students are a compendium of University-wide policies relating to student life and serve as a foundation of these Campus Regulations.

Personal Gain: The sale of goods or services or the sponsorship of any fund-raising activity on University property by any individual or group that is intended to improve the personal financial status of any person or group of persons involved in the sponsorship of the program. Fundamental to this definition is the premise that funds raised on University properties are to be used to expand the educational and recreational opportunities for Registered Campus Organizations that raise funds on the campus, and not to financially subsidize individual persons’ interests, appetites, needs, or living expenses. If approved in advance by Student Engagement and Leadership, exceptions may be granted.

Political Organization: For the purpose of these regulations, a political organization is defined as a group engaged in or sponsoring one or more of the following activities: Either supporting or opposing (financially or by providing organizational volunteer support) a candidate or group of candidates formally running in primary or general elections for national, state, county, local or city office. Either supporting or opposing (financially or by providing organizational volunteer support) a ballot measure or a drive to put an issue on the ballot. Raising funds or sponsoring programs to provide ongoing support for a federally or state registered political party.

Property: The term "property" means any University-owned, -operated or -leased property, including all University grounds and structures or such other property as shall be designated by a campus as property subject to these Policies.

Recognized Units: University of California, Santa Barbara organized research units and affiliated units as specified in the University of California, Santa Barbara General Catalog.

Registered Campus Organization: The term "Registered Campus Organization" means an organization whose membership predominantly comprises students, faculty, and/or staff of a particular University campus, and that attains recognition as a Registered Campus Organization by complying with the requirements and procedures set forth in Section 70.10 of SW PACAOS and in campus implementing regulations.

Religious Organization: An organization is defined as “Religious” if it meets one or more of the following criteria:

If the organization views its activities as “religious.”
If the purpose of the organization is worship, devotion, or prayer.
If the organization is affiliated with a religious sect.
If membership in or affiliation with a group generally recognized as a religious sect is a criterion for membership.

The guiding principle used in determining whether or not an organization is to be classified as “Religious” is to ascertain if the practices, tenets, mode of meeting or use of literature are comparable to those of organized religions.

Student: A person for whom the University maintains student records and who: (a) is enrolled in or registered with an academic program of the University (including summer session and concurrent enrollment through Extension); (b) has completed the immediately preceding term and is eligible for re-enrollment, including the recess periods between academic terms; or (c) is on an approved educational leave or other approved leave status, or is on filing-fee status.

University: The term "University" means the University of California and includes all campuses, the Office of the President, the Division of Agriculture and Natural Resources, and each Department of Energy Laboratory operated by the University.

University Departments: Campus academic and administrative units that have as their purpose instruction, research, or the provision of services by the University.

University Housing: Any residence hall or apartment complex owned, operated, or maintained by the university.

University Property: Any University-owned, -operated, or -maintained building and grounds.

University-sanctioned Event: Any activity of a campus organization, University department, recognized research unit, or campus-affiliated organization that involves the use of University facilities, resources, services or equipment. University-sanctioned events are subject to the provisions of these regulations, wherever applicable.