Student Government

  1. Chancellor’s Authorization


    The Associated Students and Graduate Students Association are the authorized student governments of the University of California, Santa Barbara. The Chancellor may authorize or discontinue student governments as official units of the University of California, responsible for representing student constituencies comprising either the student body as a whole or particular segments of it. The Chancellor may also assign to such student governments specified powers and other responsibilities concerning student affairs. (SW, 61.00)

  2. Authority, Responsibility, and Purposes


    The Associated Students and Graduate Students Association shall have authority and responsibility over matters that are consistent with their enabling documents such as constitutions and by-laws, and with the University’s purposes for such governments as defined below. It shall be the responsibility of student governments, in consultation with the Chancellor or the Chancellor’s designee, to ensure that their enabling documents, as well as all their programs and activities, are consistent with the status of such governments as official units of the University, and with the University’s purposes for such governments as set forth below, as well as with all other provisions of these campus regulations. (SW, 61.10)

    The University’s purposes for student governments are:

    • To provide students with the educational benefits of participation in student government; (SW, 61.11)
    • To provide a forum for the discussion of issues and ideas of interest, importance, and/or concern to students; (SW, 61.12)
    • To provide financial and other tangible support for student activities and organizations on a viewpoint-neutral basis, consistent with the provisions of Chapter V, Section E, in order to foster a sense of community and to further discussion among students of the broadest range of ideas; (SW, 61.13)
    • To communicate student views to audiences, including external governmental offices and agencies, consistent with the provisions of Chapter V, Sections G, H, I, J, K; (SW, 61.14) and (SW, 61.14) and
    • To provide such additional services to students as may be determined by the Chancellor or Chancellor’s designee to be consistent with the status of student governments as official units of the University and with the other provisions of these regulations. (SW, 61.15)
  3. Support by Campus-Based Student Fees


    Student governments may be supported by compulsory campus-based student fees as specified in Chapter V, Section Q of these regulations and/or by voluntary student contributions as specified in Chapter V, Section Q, of these regulations. (SW, 81.00)

  4. Student Government Support for Registered Campus Organizations and Related Programs and Activities from Compulsory Campus-Based Student Fees


    Compulsory campus-based student fees allocated to student government may be reallocated to support registered campus organizations and registered campus organization-related programs and activities consistent with the University’s educational purposes in providing such support.(SW, 86.10)

    The University’s educational purposes are served when reallocations by a student government of compulsory campus-based student fees to support registered campus organizations and registered campus organization-related programs and activities are made:

    1. To provide opportunities for the educational benefits and personal and social enrichment that derive from participation in extracurricular programs and activities; and
    2. To stimulate on-campus discussion and debate on a wide range of issues from a variety of viewpoints. (SW. 86.20)

    Consistent with the above purposes, such reallocation's shall be made only to support either the general organizational expenses of registered campus organizations and registered campus organization-related programs and activities or their associated communicative purposes. (SW. 86.20)

    In addition, allocation decisions to provide such support must be made without regard to the viewpoint of a particular registered campus organization or registered campus organization-related program or activity, and must be balanced in relation to the support provided to other registered campus organizations or registered campus organization-related programs and activities in similar circumstances. (SW. 86.20)

  5. Campus Procedures and Criteria to Assure Viewpoint Neutrality (SW, 86.30)


    The campus shall have responsibility for ensuring that student governments and, as applicable, other campus reallocation entities, maintain procedures and criteria for making specific reallocation decisions for the support of registered campus organizations and registered campus organization-related programs and activities from compulsory campus-based student fees. Such procedures and criteria must be viewpoint-neutral in their nature; that is, they must be based upon considerations that do not include approval or disapproval of the viewpoint of the registered campus organization or any of its related programs or activities.

    Criteria appropriate to be given balanced consideration in the making of viewpoint-neutral reallocation decisions include, but are not limited to: the objectively documented organizational needs of the registered campus organization based on membership size; its office or equipment requirements; the extent of financial support the registered campus organization receives from other sources; or the production costs associated with a particular event or series of events the registered campus organization typically sponsors. Such sponsored events supported in whole or in part by compulsory campus-based student fees need not avoid controversial political, religious, or ideological content, subject to the understanding that under current University policy, campuses have a responsibility to assure an ongoing opportunity for the expression of a variety of viewpoints (see Policy on Speech and Advocacy at http://www.ucop.edu/ucophome/coordrev/ucpolicies/aos/uc30.html). (SW, 86.31)

    Campus procedures and criteria shall provide:

    1. That student governments or other campus entities responsible for reallocating compulsory campus-based student fees must publicize widely and regularly to registered campus organizations the availability of such funds to support registered campus organizations on a viewpoint-neutral basis, as well as the viewpoint-neutral criteria on the basis of which such funds will be reallocated; and
    2. That communications to registered campus organizations on the availability of such funds must be made in a timely fashion, and be reiterated periodically during the year as long as such funds remain available, to ensure sufficient time for the preparation of funding proposals in advance of funding decisions. (SW, 86.32)
    3. That communications to registered campus organizations on the availability of such funds must be made in a timely fashion, and be reiterated periodically during the year as long as such funds remain available, to ensure sufficient time for the preparation of funding proposals in advance of funding decisions.

     

    Campus criteria and procedures shall also provide for:

    1. Documentation of all funding processes available to registered campus organizations, including notice of the opportunity to apply for funding and the criteria upon which funding requests will be judged;
    2. Documentation of all funding requests by registered campus organizations and actions taken by the student government or other campus entity with reference to the published funding criteria in response to such requests; and
    3. A formal process that allows registered campus organizations or individual students to appeal, in a reasonable and timely manner, funding decisions regarding particular registered campus organizations or registered campus organization-related programs and activities made by the student government or other campus reallocating entity. (SW, 86.33)

     

    Compulsory campus-based student fees may be reallocated to pay for speakers sponsored by registered campus organizations. Over time, such events should stimulate on-campus discussion and debate from a wide range of viewpoints on a variety of issues. (SW, 86.34)

  6. Legal Review of Campus Procedures and Criteria (SW, 86.40)


    Campus procedures and criteria for reallocation of compulsory campus-based student fees to support registered campus organizations and registered campus organization-related programs and activities on a viewpoint-neutral basis must be reviewed by the Office of the General Counsel to ensure that the procedures and criteria are consistent with the law and these policies. In addition, campus units are advised to consult with the Office of the General Counsel should a question arise about whether a particular reallocation is viewpoint-neutral in nature and meets the University’s educational purposes.

  7. Right to Take Positions on Public Issues (SW, 63.00)


    Student governments shall have the right to address and take positions on public issues. Positions on issues taken by student governments shall not be represented as or deemed to be official positions of the University. Compulsory student fees shall not be expended in support of such positions except for University-related purposes. Any expenditure in support of such positions must avoid any implication that the positions taken are sponsored, endorsed or favored by the University. This does not affect the right of any student, as an individual, to petition governmental officials or bodies.

  8. Lobbying and Other Public Policy-Oriented Activities (SW, 64.00)


    Consistent with the University’s purposes for student governments as set forth in Chapter V, Section B, of these regulations, Associated Students and Graduate Students Association may undertake lobbying and other public policy-oriented activities on student-related matters, as defined in Chapter V, Section I and J, of these regulations, supported by compulsory campus-based student fees and/or by voluntary student contributions.

    The lobbying and other public policy-oriented activities of student governments serve the University’s purposes for such governments when such activities provide students with educational experiences in developing, discussing, and resolving positions on student-related matters, and articulating these positions through public and private discussions, meetings, and other forms of communication.

    In furtherance of the University’s purposes for student governments, the educational benefit provided to students by such activities must outweigh any purpose of furthering a particular ideological or political viewpoint. Consistent with this requirement, all such activities must be established by and under the direct and exclusive control of student governments and their democratic processes, and offer opportunities for participation by University of California students in meaningful learning experiences.

  9. Definition of Lobbying Activities (SW, 64.01)


    The term “lobbying activities” as used in these regulations means the funding or sponsorship by student governments of any program or activity of such governments that involves direct contact (whether face-to-face, by telephone, or in writing) with non-University legislative or other governmental officials in order to communicate a student government position (including the supporting rationale for that position) on a student-related matter.

  10. Definition of Public Policy-Oriented Activities Other Than Lobbying (SW, 64.02)


    The term “other public policy-oriented activities” as used in these regulations means the funding or sponsorship by student governments of any program or activity of such governments (other than “lobbying activities” as defined in Chapter V, Section I, of these regulations) that involves the communication to a University audience of a student government position (including the supporting rationale for that position) on a student-related matter.

  11. Pro Rata Refund Requirement for Lobbying Activities (SW, 64.10)


    Any student objecting to a particular lobbying activity of student government (as defined in Chapter V, Section I and J, of these regulations) supported by compulsory campus-based student fees is entitled to a pro rata refund of that portion of his or her fees that went to support the activity. Criteria and procedures for particular campus-based refund mechanisms shall be developed by campuses in consultation with their student governments, and with the Office of the President and the Office of the General Counsel as required, to ensure the compliance of such mechanisms with both these regulations and the law. Such criteria and procedures must provide that the availability of pro rata refunds be widely and frequently publicized among students, and that all requests for such refunds by objecting students be processed equitably and expeditiously.

  12. Sponsorship of Speakers (SW, 65.00)


    Compulsory campus-based student fees allocated to student governments and/or voluntary contributions made to student governments may be expended to support speakers sponsored by those governments. The purpose of such support must be to stimulate on-campus discussion and debate on a wide range of issues. Student governments may bring in speakers as part of their public policy-oriented activities consistent with Chapter 5, Sections D and E. In the event that an allocation is made by a student government to sponsor a forum with speakers advocating for or against a candidate for a non-student-government office, or for or against an off-campus ballot proposition, the student government must make a good faith effort to invite a representative of the opposing campaign or campaigns to appear at the same time or, if this opportunity is declined, to appear at another time. (See also Sections Chapter V, Section E, of these regulations.)

  13. Participation in Non-University Political Campaigns (SW, 66.00)


    Consistent with the University’s Policy on Use of University Properties (on the Web at http://www.ucop.edu/ucophome/coordrev/ucpolicies/aos/uc40 and with the University’s Legal Guidelines for UC Participating in Ballot Campaigns (on the Web at http://www.ucop.edu/state/advocacy/ballotguidelines.html), student governments may not use University resources to support or oppose a particular candidate or ballot proposition in a non-University political campaign. This is not intended to preclude the use of such resources by student governments for legitimate educational purposes related to such non-University campaigns, in which information about competing candidates for government office and/or information about competing viewpoints with respect to particular ballot propositions is provided in a fair and balanced way. (See also Chapter V, Section E and L, of these regulations.)

  14. Transfer of Compulsory Campus-Based Student Fees to Non-University Entities (SW, 87.00)


    Compulsory campus-based student fees may be expended by a student government, registered campus organization, or other campus entity to cover the expenses of direct participation by University students in a particular non-University-sponsored educational program or activity. Such fees may also be expended in payment of applicable dues necessary to sustain student government membership in national and other regional non-University associations at the basic level established by such associations, so long as the level of any such assessment is in line with what is assessed similar student organizations at other institutions comparable in size and nature to the University as a requirement of basic membership. Except as provided immediately below, memberships at a preferential level that require the payment of higher periodic dues than what is required to sustain basic membership, or the assessment by such non-University associations of supplemental contributions from their members as an expectation but not a requirement of continued membership, may not be supported from compulsory campus-based student fees.

    Other than for considerations of basic membership as set forth above, additional transfers of funds from compulsory campus-based fees by a student government to such non-University associations may be made only when they can be justified, in advance of the transfer, to the Chancellor (or other campus official designated by the Chancellor with administrative oversight of student government) as providing a direct educational benefit to University of California students commensurate with the proposed expenditure.

    Compulsory campus-based fees may not otherwise be expended by a student government in support of, or be otherwise transferred to, a non-University organization, program, or activity, except in payment for goods and services directly necessary to the operation of that student government, its programs or activities.

    The referendum process set forth in Chapter VI of these regulations shall not be available either to establish a new compulsory campus-based student fee, or to lock in an increase to an existing such fee, that is earmarked for the purpose of providing direct support to any non-University organization, program, or activity. (See also Chapter V, Section H, of these regulations.)

  15. Right to Use University Name and Unofficial Seal


    The Associated Students and Graduate Students Association are official units of the University, and while they may not use the official seal of the University, they may use their designations (A.S.U.C.S.B. and G.S.A.U.C.S.B.), the unofficial seal, and their on-campus addresses in connection with official correspondence and programs.

  16. Chancellor’s Fiscal Oversight


    The Chancellor is responsible for the fiscal soundness of student governments. The Chancellor may make audits of the finances of student governments, exercise control over expenditures of their funds when and to the extent necessary to maintain financial solvency of student governments, and ensure they are in accordance with sound business practices consonant with University policies and procedures applicable to such practices. (SW, 76.00)

  17. Funding for Student Governments


    1. Student governments may be supported by either compulsory or voluntary fees. Fees established to support a student government must be approved by the Chancellor, except that no compulsory fee shall be effective until approved by The Regents.
    2. Compulsory student government fees may be used for educational purposes germane to the University’s mission, including support for registered campus organizations and student activities. A student may request a refund of that portion of her or his fee that supports a particular lobbying activity of student government. (See Chapter V, Section J, of these regulations.)

    Student elections may be conducted by the Associated Students, Graduate Students Association, or Campus Elections Commission. For campus-based voluntary and compulsory student fee elections in which the voting pool is all registered students, the Campus Elections Commission will conduct the election, and the Chancellor will review and approve the ballot wording and election parameters.

    The Chancellor shall certify all student government and fee elections results before they can be considered official. All campus-based student fees must be approved by the Chancellor and compulsory student fees must also receive Presidential approval.