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Student Fee Advisory Committee (SFAC) Charter

The Committee will advise the Chancellor with regard to activities supported by income from Student Registration and Education fees by reviewing Registration Fee and selected Education fee supported programs and recommending priorities for funding. The Committee may also submit an analysis and evaluation of the funded programs to aid the Chancellor in the decision making process.

Programs which receive Student Registration Fees are determined by the Regents. Programs include, but are not limited to, areas such as:

Arts and Lectures, Child Care Services, Community Service Projects, Counseling and Career Services, Educational Opportunity Programs, Financial Aid, Health Services, Intercollegiate Athletics, Recreational Services, Student Life Programs, and Student Publications. (Amended and added Fall 1996)

(For a complete list of fee funded services refer to the current "Student Fee Funded Accounts" Report by Budget and Planning.) (Amended Fall 1996)

As of July 1, 1994, Education Fees were switched to State funds, causing departments who are funded by this source to no longer contribute to the Student Fee Budgetary Savings Target base. Because of this, the SFAC’s influence upon Education Fee funded departments may change somewhat. Many of these departments serve a large number of students, and it is the intent of the SFAC to maintain significant interaction with these units. (Added Fall 1996)
I. MEMBERSHIP AND STRUCTURE
  A. The membership of the Committee will be composed of six (6) undergraduates, two (2) graduate students, two (2) faculty members, and two (2) staff members.
    1. Undergraduates
      a. The composition of the undergraduate members shall be two sophomores, two juniors, and two seniors.
      b. The President of the Associated Students shall submit a slate of names from which the Chancellor may appoint members in the appropriate category. If the slate does not contain enough qualified candidates the Chancellor may request additional names be put forward.
      c. Appointment shall be for three academic years or until withdrawal from the University as a registered student.
       
    2. Graduates
      a. The Graduate Students Association shall forward a slate of names to the Chancellor from which two (2) members will be appointed. If the slate does not contain sufficient qualified candidates, the Chancellor may request additional nominees be submitted.
      b. Appointment shall be for one academic year with the possibility of re-appointment, but the total term served shall not exceed three years except by special dispensation.
       
    3. Faculty
      a. Two faculty members shall be appointed by the Chancellor from a slate submitted by the Academic Senate Committee on Committees. (Amended Fall 1996)
      b. Appointment shall be for one academic year with the possibility of re-appointment, but the total term served shall not exceed three years.
       
    4. Staff
      a. Two staff members shall be appointed by the Chancellor from a slate submitted by the Chancellor’s Staff Advisory Council. (Amended Fall 1996)
      b. Appointment shall be for one academic year with the possibility of re-appointment, but the total term served shall not exceed three years.
      c. All members' terms shall commence on September 1 of the first year and end on August 31 following the end of the last academic year unless otherwise specified.
       
  B. Advisors
    1. The Assistant Chancellor, Budget & Planning or designee shall serve as Advisor. Members of their staffs shall also serve upon request. (Amended and addedFall 1996)
    2. The Vice Chancellor, Student Affairs or designee shall serve as Advisor. (Amended and added Fall 1996)
    3. The Executive Officers of the Associated Students and Graduate Students Association will serve as Advisors. (Amended and added Fall 1996)
    4. As deemed appropriate by the Chancellor in consultation with the committee, other advisors may be added on either a permanent or ad hoc basis.
       
II. CHAIRPERSON
  A. The Chairperson of the Committee shall be a student, with at least one year's service on the Committee. The student Chairperson should be knowledgeable and actively concerned with the problems covered by the Charge of the Committee.
  B. The Chairperson for the forthcoming year shall be elected in April. The Chair's term shall commence on July 1 following the election and extend or one year.
  C. The Chairperson shall serve as ex officio member of all SFAC subcommittees.
  D. The Chairperson may be removed from the position of Chair at any time during the academic year by a two-thirds majority of the members of the Committee if the Chairperson proves to be uninterested or inefficient with respect to that person's work as Chair.
       
III. VICE-CHAIR
  A. The Vice-Chair of the Committee shall be a student, with at least one year's knowledgeable and actively concerned with the problems covered by the Charge of the Committee.
  B. The Vice-Chair for the forthcoming year shall be elected in April. The Vice-Chair's term shall commence on July 1 following the election and extend for one year.
   C. The Vice-Chair's specific duties are as follows:
     1. Oversee and direct Subcommittee work.
    2. Attend Systemwide Student Fee meetings with the Chairperson.
    3. Help Chair research current problem areas.
    4. Collect information for the Committee to analyze.
     5. Chair Committee meetings in the absence of the Chairperson.
    6. Review all correspondence written by current Chairperson.
     
IV. COMMITTEE PROCEDURES
  A. At any time during the academic year a two-thirds majority of the members may recommend to the Chancellor that a member/advisor be replaced if that person proves to be uninterested or inefficient with respect to their work on the Committee.
  B. If, at any time, a member cannot continue to serve, that person shall notify the Chairperson in writing. The Chairperson, in turn, will advise the Chancellor of the resignation and request that a new member be appointed via the channels already indicated.
  C. Members will receive renumerations for their service on this committee. The Chair will receive payment for the equivalent of all fees, the Vice-Chair will receive payment for the equivalent of registration fees and half of educational fees, and the remaining student members will receive payment for the equivalent of their registration fees and one third of their education fees. Payment will be made in three equal amounts and will be paid at the end of each quarter. (Amended on October 21, 1996)
  D. A moderate remuneration is permissible to an outside consultant or student researcher if such services are considered necessary. All terms and conditions are subject to approval by the Chancellor.
  E. Students who are employed by or receive any financial compensation from a department funded by student fees must abstain from voting on issues that impact that area. Staff and Faculty committee members also must abstain from voting on issues in which a conflict of interest may occur. (Amended Fall 1996)
  F. For voting purposes, a quorum will be defined as one more than a majority of the Committee members.
  G. All items for the Committee's consideration shall be routed through the appropriate Vice Chancellor.
  H. The SFAC shall have free access to all budget materials in the Registration and Education Fee funded areas with the understanding that this information is to be used for committee deliberations only and is to be considered confidential.
  I. Committee members and advisors cannot designate proxies.
  J. SFAC meetings will be open for a portion of the meeting unless the Chair decides otherwise. An announcement of these open meetings should take place at least six days in advance and should be publicized.(e.g. World Wide Web, Student Newspaper) (Amended Fall 1996)
  K. All members must be notified at least six days in advance of any meeting in which the new Chairperson will be elected, an amendment to the Charge will be voted on, or a member, advisor, or Chairperson will be considered for removal.
  L. All votes for the removal of member, advisor, or Chairperson, or an election of a Chairperson shall be by secret ballot.
  M. The rules contained in Robert's Rules of Order shall govern the SFAC in all cases in which they are applicable, and where they are not inconsistent with the Charge.
  N. Use of Student Fee Advisory Committee name by current or former members of this Committee is limited to an individual's relationship to the Committee in the course of stating the member's experience or business or professional credit or enrollment, or in connection with any academic, governmental, professional, or other employment. Use of the SFAC name in the signature block on public endorsements or statements requires a two-thirds approval of all current Committee members.
  O. The Chairperson and Vice-Chair will co-author an "End of the Year Report," after consultation with committee members, which is to be submitted to the Chancellor and Vice Chancellor of Student Affairs for institutional memory. The Report is to be added to the Orientation Manual of subsequent years. (Added Fall 1996)
  P. If a member misses one-third of scheduled meetings, the remaining members can decide, if appropriate, to reduce or eliminate that member's stipend. If a member misses one-half of the meetings, that member will lose the stipend unless he or she is able to demonstrate an adequate increase in participation as judged by the other committee members. (Added Spring 1997)
   
V. EMERGENCY COMMITTEE PROCEDURES
  The process for dealing with emergency requests shall follow these guidelines.
    A. The Committee shall designate two student members of SFAC to serve with the Chair of the Committee as members of the Emergency Designation Sub-Committee.
    B. The Chair and the two student designees shall meet in closed session to decide if the issue brought before them warrants the designation of "emergency" and thereby requires further action. An emergency shall be defined as any issue or request emanating from the Office of the Chancellor that by its nature could not have been foreseen or because of significant reasons could not have been dealt with in a reasonable manner through normal SFAC procedures. If the Emergency Sub-Committee shall decide that the issue or request is a true emergency, the Chair shall convene the full SFAC using all available means to insure that as many members as possible shall be in attendance. The SFACs shall meet in closed session and decide the course of action to be taken. In all matters of Committee procedure the Chair shall have authority to set the guidelines to be followed.
     
VI. SUBCOMMITTEES
  The Committee may, by a majority vote, establish any subcommittee deemed necessary for efficient operation. If a sub-committee is to contain persons who are not current member/consultants of SFAC, a slate of candidates will be forwarded to the Chancellor who must approve such appointments.
   
VII. METHOD OF AMENDMENT
  A two-thirds majority of the members may at any time during the academic year recommend to the Chancellor that this Charge be amended.
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