Student Elections

  1. Campus-Based Compulsory Student Fees:


    Compulsory campus-based student fees are fees levied at individual campuses that must be paid by all registered students to whom the fee applies. Such fees may be used to fund: (1) student-related services and programs, including, but not limited to, referenda-based student health insurance programs; (2) construction and renovation of student facilities such as student centers and recreation facilities; and (3) student governments, registered campus organizations, and student government- and registered campus organization-related programs and activities. These regulations do not apply to University-wide fees, to campus-based health insurance fees except those that have been approved by The Regents, to fees related to instruction, or to campus-based miscellaneous fees that require either the Chancellor’s or the President’s approval. (SW, 81.00 and 81.10)

    1. Compulsory fees may be established, adjusted, or eliminated upon approval by an election in which:
      1. Procedures are delineated for student consultation before the election, and in the case of student fee-funded facilities, procedures are delineated for continuing student consultation once the facility is constructed.
      2. A minimum of 20% of the voting pool, as specified prior to the election, cast ballots, and
      3. The criteria for level of fee approval and the election parameters are met.
    2. Any reduction or elimination of a compulsory fee must consider any contractual agreements. The sponsoring organization may negotiate with the University to use the registration process (or other University means) to collect the compulsory fee.
    3. If authorized by students as part of the original referendum, a portion of the revenue from these fees may be set aside for financial aid purposes. (SW, 82.00)
    4. The referendum process set forth in this section shall not be accessible to a registered campus organization or any student group other than a student government. The foregoing is not intended to preclude access to the referendum process by any administrative unit of the University, subject to appropriate student consultation. Support for a registered campus organization or any student group other than a student government from compulsory campus-based student fees must be in the form of a reallocation from student government or other appropriate campus entity to the registered campus organization or other student group. All such reallocation's must be made consistent with the requirements for viewpoint-neutral funding set forth in Chapter V, Section E.
  2. Voluntary Fees


    1. Students may initiate, adjust, or eliminate the collection of a voluntary fee by an election in which:
      1. 20% of the students composing the designated voting pool cast ballots, and
      2. 50% plus one of those voting vote in favor of the fee being collected.
    2. A voluntary fee can be collected only using procedures that ensure the students are not assessed the fee unless they indicate via a positive check-off method to pay the fee. (SW, 90.11)
    3. The sponsoring organization may negotiate with the University to use the registration process (or other University means) to collect the voluntary fee. To ensure that the University will be able to collect and process voluntary fees within the campus registration and collection systems, the Chancellor retains the right to approve the ballot wording and implementation plans for voluntary fees prior to their being put before the voters.
    4. The costs of collection of the fee shall be borne by the sponsoring organization. (SW, 90.13)
    5. Any election publicity or fee-collection procedure shall not imply University sponsorship or endorsement of the organization sponsoring a voluntary fee. (SW, 90.14)
    6. These regulations shall apply only to voluntary contributions collected from students as part of the student registration process or other formal campus assessment process and shall not apply to voluntary contributions solicited from students as part of the more general fund-raising activities of any University or University-affiliated entity. Student governments and registered campus organizations engaged in more general fund-raising activities are subject to all other applicable University policies relating to the fund-raising activities of University and University-affiliated entities. (See Chapter III, Section C.) (SW, 90.20)
  3. Exceptions to the referendum requirement (SW, 83.00)


    An increase in compulsory campus-based student fees may be approved either by The Regents or by the President under the President’s delegated authority as appropriate, subject to the Chancellor’s recommendation, and does not require a student referendum, under any of the following circumstances: (SW, 83.10)

    1. When a student referendum was not specifically required for increases in a compulsory campus-based student fee, as established in the original ballot measure language approved by students in a student election. (SW, 83.11)
    2. When the Chancellor determines that an increase is necessary for the health and safety of students, such as for the maintenance of the safety of a building or facility that is funded wholly or in part by compulsory campus-based student fees. Safety issues are those that are potentially dangerous such as risk of fire, asbestos, earthquakes, or structural deficits. (See the University Policy on Seismic Safety and the University Policy on Environmental Health and Safety.)

       

      For buildings or facilities with multiple uses, whenever possible the costs to students for funding safety-related or health-related maintenance should be based on the proportion of current non-academic student use of the facility. A portion of the revenue from these fees may be set aside for financial aid purposes. (SW, 83.12)
    3. When the fee increase is necessary to meet legal requirements (such as new code requirements) or contractual obligations (such as income projections) specified in the funding covenants of a building or facility that is funded wholly or in part by student fees. For buildings or facilities with multiple uses, whenever possible the costs to students for such increases should be based on the proportion of current non-academic student use of the facility. (SW, 83.13)
  4. Student Government


    Election procedures for making changes in the student government constitutions of the Associated Students and the Graduate Students Association or election of officers are specified within their respective constitutions.