The Enrollment Services Administrative Unit provides support to all career and student employees in the Office of Admissions, Career Services, Campus Sustainability Programs, Early Academic Outreach Program, Financial Aid & Scholarships, Student Affairs Grants & Development, the Registrar, and Veterans & Military Services in the area of general payroll and personnel management.
For payroll or personnel-related inquiries, please contact Amber Whitney.
Kronos Timekeeping:
Timekeeping is the process of tracking and reporting hours worked and leave time taken. Employees, supervisors, and payroll managers/timekeepers all have a vital role to play in the timekeeping process. Direct supervisors within each department determines the method by which employees record hours worked and leave taken. Make sure you are aware of the proper way to submit timecards for your position. This Knowledge Base article provides instructions on How to Record Time to Your Kronos Timecard.
All EXEMPT staff:
Report leave usage MONTHLY. Kronos timecards must be completed and approved by the 5th of the month.
All NON-EXEMPT and STUDENT staff:
Report time BIWEEKLY. Kronos timecards must be completed by employees on a daily basis to report hours worked, and leave hours taken. Timecards must approved by both the employee and the supervisor/manager every other week based on the payroll cycle end dates.
ALL Staff:
All Staff must approve their timecards after their last shift of a pay cycle. By approving, the employee affirms, to the best of their knowledge, that the entries made are complete and a true representation of the hours worked and/or leave taken.
Managers/Supervisors:
Managers and Supervisors must review and approve employee hours worked and/or leave taken. If necessary, they will work with the employee and/or departmental Timekeepers and Payroll Managers to correct any errors.
Failure to complete and approve Kronos timecards on or before the due date will result in a delay in pay.
Payroll Calendars can be found on our Resources page HERE.
To view your Earnings Statement, W-2, change tax withholdings, or update direct deposit information, please visit UC Path.
For documents prior to September 2018, sign in to At Your Service.
Hiring:
Student Labor Hiring/Terminations/Short Work Breaks:
Our hiring team requires a minimum 2-week turnaround time for new hires. Please plan ahead in your student staff recruitments to offer this turnaround time for our staff to complete necessary onboarding actions in time for their desired first day. Once you'd identified your selected hires, provide their full name, email address, phone number and UC affiliation history (optional) to Amber so that she may proceed with onboarding action items.
***It's your responsibility to understand what has been approved in your department's student labor budget. Ensure you are within the approved headcount for your unit and do not exceed the proposed/approved hours worked per week when scheduling your students.
It is just as important to provide termination dates and short work break details for your student roster. When your student has ended their appointment or they intend to be out for a quarter or more, let Amber know so that updates can be made to their UC Path/Kronos profiles.
Career Staff Hiring/Terminations:
This area of staff hiring is business as usual. Hiring will be in collaboration with our Personnel staff, Amber, Alina and myself, Hiring Supervisor, Department Head and HR.
For upcoming terminations or transfers, make sure you provide Amber, Alina and myself staff resignation notices as soon as you have them. This would allow us to work with the staff member on final action items and processing their final pay in a timely manner.