Higher Education Opportunity Act (HEOA) And Other Required Notifications

The Higher Education Opportunity Act of 2008 (HEOA)

The Higher Education Opportunity Act of 2008 (HEOA) requires that postsecondary institutions participating in federal student aid programs make certain disclosures to students.  The following information is disclosed to you as a student at the University of California, Santa Barbara, in compliance with federal law and other law.  For additional information, including requesting a paper copy of any materials, please call the appropriate office or visit the indicated websites.

Academic Programs and Accreditations

Information concerning UCSB’s faculty, educational programs, and course descriptions is available from the General Catalog which also describes instructional, laboratory, and other physical facilities that relate to academic programs.  Information about the comprehensive and periodic evaluation of academic departments, programs, and interdisciplinary groups is available at https://programreview.ucsb.edu/.

The Office of the Executive Vice Chancellor (http://evc.ucsb.edu) provides information related to institutional/program accreditation (http://evc.ucsb.edu/wasc/).

The Office of Admissions provides information on transferring courses and credits to UCSB (http://admissions.sa.ucsb.edu/docs/default-source/PDFs/guidetocoursetransferability.pdf ), including University-approved articulation (http://www.assist.org/web-assist/welcome.html) and consortium agreements (http://www.admissions.sa.ucsb.edu/prospective/TAGLetter.asp).

Policies and procedures related to academic governance may be accessed at the website of the Academic Senate (http://senate.ucsb.edu/index.cfm).

Alcohol and Other Drug Policy

The UCSB Substance Abuse Policy can be accessed at http://www.policy.ucsb.edu/policies/policy-docs/substance-abuse.pdf.  The policy also provides information about alcohol and other drug health risks, drug and alcohol laws and penalties, and campus alcohol and other drug education and counseling resources.  Additional information specifically related to alcohol and other drugs can be found at http://alcohol.sa.ucsb.edu/.

Campus Security Policies, Crime Statistics, and Crime Log

Information regarding public safety at UCSB is provided in the Clery Act Campus Security Report. The Security Report includes crime statistics for the previous three years concerning certain crimes reported to have occurred on campus; in certain off-campus buildings or property owned or controlled by UCSB; and on public property within, or immediately adjacent to and accessible from, the campus.  The Security Report also includes information about police and public safety resources; reporting crimes; coordination between law enforcement agencies; fire and medical emergencies; crime prevention; campus sexual violence prevention programs and resources; "timely warning" and emergency notification policy statement; the UC Policy on Sexual Harassment and Sexual Violence, and associated UCSB Judicial Procedures for Dealing with Reports of Sexual Assault, Dating or Domestic Violence, and Stalking; the annual fire report, missing student notification policy; and the UCSB Substance Abuse Policy.

Additional information regarding UCSB’s emergency action plans is available at http://emergency.ucsb.edu/response.html.

Pursuant to the Campus Sex Crimes Prevention Act, UCSB’s statement advising the campus community about registered sex offenders is available at http://www.police.ucsb.edu/files/docs/annual-clery-act-campus-security-report-2016.pdf.

Additional information on California laws that pertain to sex offenders can be found at: http://www.leginfo.ca.gov/cgi-bin/displaycode?section=pen&group=00001-01000&file=290-294 and http://www.meganslaw.ca.gov/

Daily Activity Reports can be viewed at the following link: http://www.police.ucsb.edu/daily-crime-logs

Copyright Infringement and Peer-to-Peer File Sharing Polices and Sanctions

The following links provide information about UCSB policies and sanctions related to copyright infringement and unauthorized peer-to-peer file sharing, including disciplinary action taken against students who engage in illegal downloading or unauthorized distribution of copyrighted materials using UCSB information technology systems.  The information also includes a notice that informs students that unauthorized distribution of copyrighted material may subject them to civil and criminal liabilities.  A summary of the penalties for violation of federal copyright laws is also provided. 

Copyright Information

       o        UC Copyright Education

UCOP Electronic Communications Policy
UCSB Electronic Communications Policy Implementing Guidelines

Sites Providing Legal Content (Free and Paid)

        o        https://noc.ucsb.edu/copyright/legal-alternatives.php 

Copyright and Related Regulatory Compliance Resources, including civil and criminal penalties, institutional policies and sanctions

        o        http://noc.ucsb.edu

        o        https://noc.ucsb.edu/copyright/Community-Education-and-Student-Disclosure.html

Digital Millennium Copyright Act Information

       o        http://www.oit.ucsb.edu/connect/dmca.asp

       o        Digital Millennium Copyright Act (pdf)

       o        Digital Millennium Copyright Act Summary from the U.S. Copyright Office (pdf)

Responsible Computer Use in UCSB’s Residence Halls        

      o     http://www.housing.ucsb.edu/resnet/responsible-use

Library Computer Use Policy

     o        http://www.library.ucsb.edu/services/policies/compuse.html

Emergency Response and Evacuation Procedures

UCSB has various systems in place for communicating emergency information, some or all of which may be activated in the event of an immediate threat to the campus community.  These include network emails, emergency text messages that can be sent to a mobile phone, and emergency messages posted on a signboard located at the campus entrance.  New students will be automatically enrolled in the emergency text message service upon registration for courses and may customize where to receive messages and/or add someone else to receive the alerts by visiting the website: https://alert.ucsb.edu.  During a critical incident, updates will be posted on the main campus website at http://www.ucsb.edu.  During an ongoing campus emergency, recorded informational updates may be provided on UCSB’s Emergency Information Line at (888) 488-UCSB.  Live updates may also be provided on the campus radio station, KCSB 91.9 FM (available online at http://www.kcsb-radio.dreamhosters.com/webcast/).

UCSB takes a proactive approach to emergency preparedness, conducting regularly scheduled exercises and drills, with follow-through activities, to assess and evaluate emergency plans and capabilities.  UCSB’s emergency planning website, http://emergency.ucsb.edu, provides resources to assist members of the campus community in preparing for emergency situations.  Emergency response and evacuation procedures can be found on this website at http://emergency.ucsb.edu/response.html.

Federal Student Financial Aid Penalties for Drug Law Violations

Federal law provides that a student who has been convicted of an offense under any federal or state law involving the possession or sale of a controlled substance during a period of enrollment for which the student was receiving financial aid shall not be eligible to receive any federal or institutional grant, loan, or work assistance.  The separate, written notice of the penalties for drug violations may be accessed at http://www.finaid.ucsb.edu/Eligibility.aspx.

Financial Aid

The website for UCSB’s Office of Financial Aid and Scholarships (http://www.finaid.sa.ucsb.edu/) includes information about the following: need-based and non-need-based federal, state, local, private, and institutional financial assistance programs available to students; eligibility requirements and procedures for applying for aid; criteria for selecting recipients and determining amount of award; methods and frequency of disbursements of aid; financial aid terms and conditions, including terms applicable to employment provided as part of a financial aid package; rights and responsibilities of students receiving Title IV, HEA loans; the availability of financial aid for study abroad programs; how financial aid is handled when students withdraw; and whom to contact for questions regarding financial aid.

Federal notices concerning the terms and conditions of federal student loans, entrance and exit counseling information, drug violation penalties, and the code of conduct for financial aid professionals and advisory disclosure are available at the following sites: 

Fire Safety Report

You may access the annual Fire Safety Report online at the following link: http://ehs.ucsb.edu/files/docs/fp/2016-HEOA-UCSB.pdf.  The Fire Safety program comprises education, training, practices, and policies designed to protect a campus community from injuries, deaths, business interruption, and property damage resulting from fires and related perils.  The program’s aim is to ensure that all students, staff, and faculty are aware of and understand fire safety elements that help safeguard the community.  For more information about our Fire Safety Program, please visit: http://www.ehs.ucsb.edu/units/fire/fire.html. You may direct any questions about the Fire Safety Annual Report or the Fire Safety Program to Eric Ruse, Deputy Fire Marshal, (805) 893-3785 or eric.ruse@ehs.ucsb.edu.

Graduation and Retention Rates (Student Right-to-Know-Act)

Data concerning retention rates and the graduation of degree-seeking full-time undergraduate students at UCSB is available from the Office of Institutional Research (http://bap.ucsb.edu/institutional.research/ucsb.portrait.2015.pdf).

Intercollegiate Athletic Program Participation Rates and Financial Support Data (Equity in Athletics Disclosure Act)

In compliance with the Equity in Athletics Disclosure Act, information on men’s and women’s athletic programs at UCSB is available by calling (805) 893-8320.  The report includes the number of participants by gender for each team, operating and recruiting expenses, coaches’ salaries, revenues, and athletically related student aid.  A copy of the report is available online on the U.S. Department of Education Office of Postsecondary Education Equity In Athletics Disclosure website: http://www.ed.gov/finaid/prof/resources/athletics/eada.html.

Missing Student Notification Procedures

Notification procedures to be followed when a student residing in on-campus housing has been reported missing for more than 24 hours are available at http://www.policy.ucsb.edu/policies/policy-docs/missing-student-notification-procedure-HEOA.pdf.

Placement of Graduates

The Alumni Survey, found under “Student Survey Results” (http://bap.ucsb.edu/institutional.research/student.survey.results/), provides post-graduation outcomes of UCSB baccalaureate degree recipients, including the types of graduate and professional education programs in which graduates enrolled.  The report is prepared using information obtained annually from students who received a baccalaureate degree, offering a snapshot of their progress during the transition out of college.

Price of Attendance

Information concerning the cost of attending UCSB is available at http://www.finaid.ucsb.edu/CostofAttendance.aspx. These costs consist of tuition and fees, books and supplies, room and board, transportation, and any additional costs for a program in which the student is enrolled or expresses an interest.

Privacy of Student Records (Family Educational Rights and Privacy Act or FERPA)

The Family Educational Rights and Privacy Act (FERPA) is a federal law that gives students the right to review their educational records, to request amendment of their records, to consent to disclosures of personally identifiable information, and to file complaints with the U.S. Department of Education.  Additional information regarding student rights under FERPA is available at http://www.policy.ucsb.edu/policies/policy-docs/student-ed-records-disclosure.pdf  and under “guide to student records” at http://registrar.sa.ucsb.edu/. This information includes UCSB procedures for reviewing and requesting the amendment of educational records, notice of the types of information UCSB has designated as directory information, and information about students’ right to opt out of directory information.  If you have questions about your rights under FERPA, please contact the Office of the Registrar at (805) 893-3592.

Refund Policy, Requirements for Withdrawal, and Return of Title IV, HEA Financial Aid

Information regarding the requirements and procedures for students seeking to withdraw officially, including the policy on refunds, is available at https://registrar.sa.ucsb.edu/withdraw.aspx.

Requirements for return of Title IV, HEA grant or loan aid are available at http://www.finaid.ucsb.edu/Withdrawing.aspx.

Services for Students with Disabilities

The Disabled Students Program (DSP) provides disability-related information and referrals; conducts needs assessments; facilitates reasonable accommodations; and provides disability-related technical assistance, auxiliary aids/services, and advocacy.  Visit the DSP website (http://dsp.sa.ucsb.edu) for additional information on services and resources available to students with disabilities.

Student Body Diversity

Information about student body diversity, including the number of full-time students by gender and race/ethnicity, is provided from the Office of Institutional Research (http://bap.ucsb.edu/institutional.research/ucsb.portrait.2015.pdf).

Textbook Information/Required Course Materials

Detailed lists of required course materials are available to students in GOLD and through the course descriptions on http://my.sa.ucsb.edu/public/curriculum/coursesearch.aspx.

University of California Complaint Process

The University of California takes very seriously complaints and concerns regarding the institution. If your complaint is not resolved at the campus level, you may present it as outlined in the following link: http://www.ucop.edu/sas/sfs/docs/complaintdisclosure.pdf.

Vaccination Policies

UCSB policies regarding vaccinations are available on the Student Health Service website at:
http://studenthealth.sa.ucsb.edu/medical-services/immunization-information/university-immunization-requirements

Voter Registration

Information on voting in local, state, and federal elections, including how to obtain a copy of the California voter registration application form, may be accessed at http://www.sa.ucsb.edu/voter-registration . California voters may now register online at http://RegisterToVote.ca.gov/student/ with a California driver license or identification card number. There is also additional information on the SB County Elections web site at http://www.sbcvote.com/Elections/Elections.aspx.